Workspaces & collaboration
EasyHTA organizes your work into workspaces. A workspace holds projects and the people who can see them. This page covers switching workspaces, the roles people can hold, inviting others, and sharing analyses with your team.
Inviting a full-access colleague, and sharing analyses between full-access members, are part of the Team plan. Every plan can invite read-only viewers, who don’t use a full-access seat. On Team, a member seat is the licence of whoever holds it, so a colleague you invite as a member doesn’t need a subscription of their own.
Workspaces
A workspace groups projects together with the members who can access them. The workspace switcher is the pill in the app header: it shows the active workspace and lets you switch between any you belong to. You can be a part of several workspaces at once, and the active one scopes which projects you see.
Create a new workspace from the switcher with + New workspace.
Roles
Each member of a workspace holds one of three roles:
| Role | Can do | Cannot do |
|---|---|---|
| Owner | Everything a member can, plus manage the workspace (rename, set its color), invite and manage members, and delete the workspace (your own personal workspace can’t be deleted). Owners can rename or delete projects that are shared with the workspace, whoever created them. | Leave while they are the workspace’s only owner: promote another member to owner, or transfer ownership, first. |
| Member | Create, edit, and compute analyses. Projects a member creates in a workspace they joined are shared with it. | Invite or manage other members, or change workspace settings. |
| Viewer | View analyses that have been shared with the workspace (read-only): the role for reviewers and stakeholders who need to see results without editing them. | Edit, compute, create, or share anything. |
Inviting people
Owners invite people from Workspace settings → + Invite Member:
Send the invite
Enter the person’s email and choose a role: Member (full access) or Viewer (read-only). Viewers don’t use a full-access seat.
They accept
The invitee sees the invitation under Workspace Invitations in the app, or follows the emailed link to a “You’ve been invited” landing page, then chooses Accept or Decline. Accepting may require signing in or creating an account at app.easyhta.com.
Manage pending invites
While an invite is still pending, an owner can Resend or Cancel Invite from the member list. Invitations expire after 7 days.
Sharing analyses within a workspace
Where a project starts depends on whose workspace you create it in:
- Your own workspace: projects start private to you. To make one visible to the rest of the workspace, turn on Share with workspace on the project.
- A workspace you joined: projects are shared with that workspace when you create them, and they stay shared.
On the Projects dashboard:
- Mine lists the projects you created.
- Shared lists projects that have been shared with the workspace.
A private project is visible only to the person who created it. Other members, owners included, see it once its creator turns on “Share with workspace”. Sharing covers the project’s whole version history, not just its current version, and turning it back off withdraws the history again.
The creator of a project, and the workspace owner while the project is shared, can rename or delete it. Other members can open and edit a shared project but cannot rename, delete, or unshare it. Only the person who created a project, in a workspace they own, can make it private again.
When a member leaves a workspace or is removed from it, the shared projects they created move to the workspace owner, and the private projects they created in that workspace are deleted. The confirmation shows how many of each before you proceed.
Sharing with other full-access members needs the Team plan or a member seat in a Team workspace, which also applies to creating projects in a workspace you joined, since they are shared. Below Team, you can still share once you are the workspace’s only full-access person, so the viewers you’ve invited can see what you share; once a second full-access member joins, sharing needs Team.
Read-only access
Some situations make a project read-only. The app shows a banner explaining which one applies:
- Viewer role: “You are viewing this project as a workspace viewer. To edit, ask a workspace owner to make you a member.”
- Expired subscription: “Your subscription has expired. This project is read-only. Reactivate to edit or run new analyses.” Reactivate at
app.easyhta.com.
In a read-only state you can open and review projects, but you cannot save, autosave, run a computation, or create new projects.
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